Given all the news lately — think Equifax —protecting private information and protecting against data security breaches are on every employer’s mind. Employers have a lot more private information in their possession than they often think about, such as social security numbers, driver’s license numbers and bank account information.
Additionally, in today’s workplace, many employees carry company cell phones and computers, which can be a doorway not only to personal employee information, but also to confidential business information. The scary thought is that employers are only as strong as their weakest-link employee.
As there are various laws, notification requirements as well as potential penalties and sanctions for a data breach, employers are often thinking of ways they can prevent these types of occurrences. Here are some suggested things employers can think about when taking steps to protect their confidential information.
▪ Train employees in security principles.
▪ Develop security policies and protocols.
▪ Provide firewall security for your internet connection.
▪ Create a mobile device action plan.
▪ Make backup copies of important business data and information.
▪ Control physical access to computers and create use accounts for each employee.
▪ Secure Wi-Fi networks.
▪ Employ best practices on payment cards.
▪ Limit employee access to data and information and limit authority to install software.
▪ Passwords and two step authentication.
If you have questions about this or any other legal question, contact the attorney of your choice.
Sarah Phaff is an attorney at Gorby Peters & Associates focused on finding practical solutions for her clients.